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Contents
1.0 Scope, frequency,
length of contributions, refereeing etc
2.0 Presentation
of contributions
3.0 Production
processes
4.0 House style
5.0 Bibliographies
6.0 Drawings
7.0 Bibliography
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| 1.0 |
Scope,
frequency, length of contributions, refereeing etc |
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| 1.1 |
The Journal of the Chester
Archaeological Society exists to publish original research - archaeological,
architectural and historical - relating to the historical county of Cheshire.
It does not cater for the publication of manuscripts except as part of
a broader piece of research. If substantial parts of an article offered
for publication in the Journal have been published before, the reason
for republication will need to be justified to the Honorary Editor. |
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| 1.2 |
Authors are strongly
advised to consult the Honorary Editor at an early stage of drafting a
text intended for inclusion in the Journal to reach agreement in
principle on its suitability and to ensure compliance with the guidance
set out here. They may wish to be aware of other established historical
journals serving the county: Cheshire History, the Transactions
of the Lancashire and Cheshire Antiquarian Society and the Transactions
of the Historic Society of Lancashire and Cheshire. The latter two
obviously have a wider geographical scope and have a historical rather
than an archaeological focus. Cheshire History has much the same
scope as the Journal of the Chester Archaeological Society
but is prepared to accept shorter and less technical notes. |
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| 1.3 |
The Journal is published
once per year, although the exact time of publication currently varies.
The Honorary Editor will advise intending contributors which volume their
work can be accepted for and of the likely timescale. |
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| 1.4 |
The acceptable length of articles
is approximately 10--50 pages including illustrations. Each page of the
Journal carries a maximum of 700 words. |
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| 1.5 |
The Honorary Editor may
refer contributions to one or more independent specialist assessors for
comment on their suitability for publication. Acceptance for publication
will be dependent on authors accepting making such changes as the
assessors and Honorary Editor think necessary. Authors may choose to have
their contributions refereed before submission by a recognised independent
authority, in which case a copy of the referee's comments must be forwarded
to Honorary Editor with the contribution. |
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| 1.6 |
Reimbursement will be sought for
the printing costs of reports of commercial archaeological projects or
other funded research where publication is a required part of the project.
The Honorary Editor will advise on the amount on sight of the draft report.
All such financial aid will be acknowledged in the Journal. |
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| 1.7 |
Authors normally receive twenty
offprints of their articles free of charge. The Honorary Editor will discuss
whether this arrangement should be modified in the case of joint authorship. |
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| 2.0 |
Presentation of
contributions |
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| 2.1 |
Archaeological reports should conform
to English Heritage's Management of archaeological projects and
the Standards of the Institute of Field Archaeologists as appropriate. |
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| 2.2 |
Contributions should be submitted
as hard copy with digital files on a disc formatted for PC or sent as email
attachments. They must be complete in every respect, including captions
for tables and illustrations and bibliographical references. The hard copy
and digital files must be identical. Digital files for the main text must
be compiled in Word, WordPerfect or ASCII (.txt). Digital files for tables
and charts should be supplied as an image, using Helvetica font, rather
than as a separate Excel (.xls) file. Bibliographies should be supplied
as separate Excel (.xls) files or tab-delimited ASCII files, as well as
being embedded in the main text. If digital files are not possible, then
a clean typescript suitable for OCR scanning is acceptable: there must
be no handwritten amendments. Authors should retain copies of all material
submitted. |
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| 2.3 |
A covering note must accompany texts
on first submission, explaining any peculiarities or special conventions. |
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| 2.4 |
Articles should observe the following
structure: abstract (10--150 words), main text, acknowledgements, notes,
bibliography. |
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| 2.5 |
In addition to the article
title, four levels of headings are available. In the author's draft they
should all be typed in roman lower case with an initial capital, ranged
left; the level of each heading shall be indicated by the letters <A>
to <D> adjacent to each heading. Paragraphs must not be numbered. |
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| 2.6 |
Notes should be kept to a
minimum and only be used for essential subsidiary discussions and extensive
bibliographical references. Use endnotes not footnotes. All notes
should end with a full stop. Note numbers are placed after the punctuation
mark and are superscript both in the text and in the list of notes themselves. |
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| 2.7 |
Tables should be kept as simple
as possible. They must be numbered in a single sequence through the article
and must have a definite reference in the text. They will normally be placed
as near as possible to the first main reference. Digital files for tables
are to be supplied as separate Microsoft .xls or tab-delimited ASCII files. |
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| 2.8 |
Notes relating to a table shall
be placed immediately below that table and indicated by symbols or superscript
lower case letters. The minimum number of rules will be used consistent
with clarity. |
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| 2.9 |
All illustrations are called 'illustrations'
(abbreviated 'Ill'), not 'plate' or 'figure', and are placed and numbered
in a single sequence. Every illustration must have a definite reference
in the text and will normally be placed as near as possible to the first
main reference. |
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| 2.10 |
Line drawings and black-and-white
half-tones can be accepted as hard copy or as uncompressed .tif files.
Original line drawings should be drawn in ink on good quality draughting
film. Original black-and-white prints should be glossy and of high quality;
they should be provided unmounted. Colour prints and transparencies
do not reproduce well in black and white. Any suggested trim should be
marked on a transparent overlay. |
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| 2.11 |
Colour plates, overlays and fold-outs
should be avoided if at all possible. Authors who think they are necessary
should seek the Honorary Editor's agreement at an early stage. Any extra
cost may fall on the author. |
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| 2.12 |
The text area of the Journal's
page measures120 x 193mm. The maximum drawing size that can be accommodated
measures 203 x 140mm. In both cases 5mm must be subtracted from one dimension
to allow space for a typeset caption. Illustrations can be set portrait
or landscape. |
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| 2.13 |
It is the responsibility of authors
to obtain any necessary copyright permissions, to pay any fees and to ensure
that acknowledgements are made in the form and place required. Copies of
relevant correspondence should be sent to the Honorary Editor together
with the rest of the contribution. |
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| 2.14 |
Principal authors should give appropriate
credit to specialist contributors, illustrators, photographers,
other co-workers and advisers, either by listing them as co-authors or
naming them in 'Acknowledgements'. The affiliations and relevant professional
qualifications of all contributors should be supplied. |
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| 3.0 |
Production procedures |
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| 3.1 |
Once accepted, texts will be edited
to ensure completeness, internal logic and conformity with house style.
When this has been done, copy will be returned to authors for checking,
with changes from the original draft marked. As well as dealing
with specific queries, authors should also read through the whole text
meticulously as though it were a first proof. Any changes by the author
should be marked for the Honorary Editor's attention. The author will be
informed when it is considered that a final draft has been reached. Thereafter
they will receive only first typesetter's proofs for checking. Only changes
that are absolutely necessary will be permitted at this stage. The Society
reserves the right to charge authors for changes to proofs. |
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| 3.2 |
At all stages the Honorary Editor
will keep authors informed as to the envisaged production schedule. Authors
should do their best to comply with requests for prompt return of proofs. |
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| 4.0 |
House style |
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Spelling |
| 4.1 |
Use British spelling as given in
the Oxford English Dictionary. However, the OED is descriptive rather
than prescriptive. The Society's preferred spellings are recorded in Hart's
rules for compositors and readers. Ensure that spelling is consistent
throughout. |
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| 4.2 |
So far as possible use -ise not
-ize. See Butcher 1981, 112--13. |
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| 4.3 |
When there are several common variants
in spelling archaeological terms, refer to the CBA preferred house
style in Signposts for archaeological publication ed 3 (1991), 73.
In particular, note the spelling of artefact, bath house, connection, homogeneous,
medieval, millennium, post hole. Also note that data, criteria and media
are plural. |
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| 4.4 |
Foreign place names should consistently
follow either the anglicised or the native form. |
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| 4.5 |
Do not use the ampersand (&)
except in bibliographical references. |
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Capitals |
| 4.6 |
The names of periods, historical
eras and events are usually capitalised: Bronze Age, Roman, Dark
Ages, the Renaissance, the Wars of the Roses. However, note that medieval
and prehistoric are lower case. The titles of personages should only
be capitalised when specific, eg: King Charles, Ranulf, Earl of Chester,
but the king..... In the titles of books and periodicals capitals are only
used for the first word and proper names. |
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| 4.7 |
References to illustrations in the
current publication have an initial capital (eg Ill 5 below); references
to illustrations in other works use the original terminology but
are lower case and abbreviated (eg Jones 1995, fig 2 and pl viii). |
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Punctuation |
| 4.8 |
Punctuation shall not be used at
the end of captions, table headings or list entries. |
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| 4.9 |
Do not use double spaces after punctuation. |
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| 4.10 |
Use three dots to indicate an elision
or omission. |
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| 4.11 |
Hyphens are used to link two words,
eg knee-deep. Unspaced en rules are used to indicate a span, eg 1914--18.
Spaced en rules are used to indicate a parenthesis. En rules shall be indicated
in typescripts by --. |
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| 4.12 |
In general, refer to Fowler 1965,
255--8 for hyphens. Compound adjectives should be hyphenated, eg bluish-grey,
fourteenth-century pottery. Do not hyphenate adverbial compounds, eg fully
grown tree. Consider changing the expression to avoid complicated or dubious
hyphenation. |
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| 4.13 |
Compound words beginning with co-
and re- should only be hyphenated to avoid ambiguity, eg recover, re-cover. |
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Quotations |
| 4.14 |
Use single quotes except for 'a
quote within a quote', for which use double quotes. Other punctuation marks
(eg, comma, full stop) follow a closing quotation mark. |
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| 4.15 |
Quotations longer than about fifty
words shall be displayed, ie set indented left without inverted commas.
See Butcher 1981, 193--9. |
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| 4.16 |
The spelling of quoted matter is
usually left unchanged. |
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Italics |
| 4.17 |
Use italics for foreign words except
for place names. art cit, c, ad hoc, et al, ibid,
loc cit, op cit are italic; eg, etc. ie, viz are roman. Directions
to the reader are italic (eg see below, 16). |
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| 4.18 |
Use italics for titles of books
and periodicals when they are referred to in a main text. Note that roman
is used for the Bible and Koran and books of the Bible without quotes.
Titles of chapters, articles and unpublished theses are roman in quotes. |
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| 4.19 |
Use italic for names of paintings
and sculptures, genera, species and varieties, roman for orders and families. |
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Abbreviations |
| 4.20 |
'Open' punctuation is used, ie abbreviations
are not followed by a full stop: thus, ie, eg, AD, BC. |
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| 4.21 |
County names should not be abbreviated
except in tables |
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Numerals, dates and measurements |
| 4.22 |
Units of measurement and their abbreviations:
millimetre(s) = mm
metre(s) = m
kilometre(s) = km
gramme(s) = g
kilograms = kg |
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| 4.23 |
Note that there is no space between
numerals and units, eg 200m. |
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| 4.24 |
Precise numbers, eg in measurements,
shall be expressed in numerals, as should normally be the case with numbers
of 100 and above. Numbers below 100 may otherwise be spelled out,
as may numbers of 100 and above when not used precisely. Spelled-out numbers
are hyphenated, eg forty-six. A decimal point shall always be preceded
by a digit. |
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| 4.25 |
Century numbers shall be spelled
out in text (eg fourteenth century); numerals may be used in tables
(eg C14). |
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| 4.26 |
Percentages shall always be given
in figures. Spell out 'per cent' (two words) in text and use % in tables. |
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| 4.27 |
In four-figure numbers and above,
there shall be a comma before the last three numbers, eg 10,000. |
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| 4.28 |
An 's' shall be used in references
to decade without an apostrophe, eg 1930s not 1930's. |
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| 4.29 |
Page numbers and dates shall be
elided unless they fall between 10 and 20, eg 10--11, but 20--1.
Measurements and dates BC shall not be elided to avoid risk of ambiguity. |
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| 4.30 |
'1979--80' means the whole of those
two years; '1979/80' means part of those two years. |
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| 4.31 |
Dates shall be given in the form
'6 January 1997'. |
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| 4.32 |
AD comes before dates, BP and BC
after. All will be set in small capitals. |
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| 4.33 |
Uncalibrated radiocarbon dates should
use the form BP; calibrated dates should adopt the form Cal BP, Cal
BC, Cal AD. A radiocarbon date that is not recalibrated is indicated
by bp, bc and ad. |
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| 5.0 |
Bibliographies |
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| 5.1 |
Always used Harvard-style ('author/date')
references wherever possible. The system can be modified as described below
to deal with special cases. |
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| 5.2 |
The bibliography contains expansions
of references in the text. If there is a good reason for including
background literature not referred to in the text, this must be in a different
section headed 'Other works consulted'. Bibliographies should be supplied
as separate Microsoft .xls or tab-delimited ASCII files. |
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| 5.3 |
How to give references in the text:
'As Jones says (1990, 5--7)'; 'As
is well known (Jones 1990, 5--7)'. |
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| 5.4 |
When giving references to
journal articles, the date should be that for which the volume was
published rather than that in which it was published. |
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| 5.5 |
Give first and last page numbers
of the relevant passage unless the whole of an article or volume is referred
to. If two or more authors share the same surname and date of publication,
they should be distinguished by including their initials after the surname,
eg 'Jones, G 1990, 5--7'. |
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| 5.6 |
Where there is no appropriate author's
or editor's name, as for institutional publications, or where the name
of the source is normally cited (eg corpora or published historical
sources), use a shortened version of the name of the institution or the
source. |
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| 5.7 |
Short references to manuscripts
or documents should give an abbreviation of the library or other repository
name, document reference numbers, and page and folio numbers where necessary.
Folios should be abbreviated to fol or fols, recto to r and verso to v. |
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| 5.8 |
How to give references in the bibliography:
Column 1
* Author's or editor's surname(s),
initials, or: abbreviation of institution name or other short reference
year or forthcoming (if appropriate)
* For published sources, the author
and short title, eg Tacitus, Agricola
* For unpublished documents, the
entries should be listed alphabetically under an abbreviation of the name
of the library or other repository
NOTE: If there is more than
one work from an author or editor in the same year, these shall be distinguished
in the text and bibliography as '1979a, 1979b' etc. Works written by a
person precede those s/he has edited; the latter shall be cited as 'Jones
ed 1982'. These in turn are followed by works s/he has co-authored. If
there are three or more authors, these should be abbreviated
both in the text and bibliography to the first-named author et al.
Use the ampersand '&', not 'and' to link authors'/editors' names both
in the main text and bibliography.
Column 2:
* Reference to a complete monograph
Title ed no. Editor's/translator's
surname(s), initials. No of vols if more than one. Place/s of publication:
Publisher/s. (Title of series no in series)
* Part of a monograph other than
a separate contribution
Title ed no no of vol: Title
of volume. Place/s of publication: Publisher/s. (Title of series no
in series), page nos
* Article or separate contribution
in monograph
Title of article. In: Surname,
initial/s of author/editor of book. Title of book ed no vol no.
Place/s of publication: Publisher/s. (Title of series no in series),
page nos
* Article in journal
Title of article. Title of periodical
vol no (part no), page nos
* Published sources
Author's full name Title ed no. Editor's/translator's
surname(s), initials date. Title ed no. No of vols if more than one. Place/s
of publication: Publisher/s. (Title of series no in series)
* For unpublished documents, the
entry should consist of a description of the document or manuscript. |
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| 5.9 |
Careful note should be taken of
the punctuation and use of italics and bold in the example above. |
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| 5.10 |
Journal titles and monograph series
titles should be abbreviated as recommended in the British and
Irish archaeological bibliography on-line user's guide
(BIAB 1992). Much of the same information is available in hard copy
in Signposts for archaeological publication (CBA 1991); this
follows British Standard 4148 part 2 (BS 1975). |
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| 5.11 |
Volume and part nos shall be given
in arabic numerals thus: vol no (part no), regardless of the style of the
original. |
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| 5.12 |
Page references both in the main
text and bibliography shall follow the style '57--69', not '57 ff'. |
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| 5.13 |
Where there are references to several
articles in a monograph (eg collections of essays, Victoria County History),
the full reference to the whole work shall be separated from those to the
articles. |
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| 5.14 |
For electronic publications, give
the short reference in the text as for printed works. In the bibliography,
replace the comma before 'pages nos' by a full stop, and the page numbers
by URL. Accessed (date). |
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| 5.15 |
The place of publication need not
be stated if it is absolutely clear from the name of the name of the publisher,
eg Oxford University Press. |
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| 6.0 |
Drawings |
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| 6.1 |
It is preferred that drawings should
not measure more than twice the intended publication size. All drawings
must bear a metric scale and, if they are maps or site plans, a north point.
The intended top of illustrations should be indicated if there is the possibility
of confusion. |
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| 6.2 |
So far as reasonably practicable,
drawings should be prepared for publication at the following scales:
'Landscape' maps: 1/50,000 or 1/25,000
'Town' maps: 1/10,000
Site location plans: 1/1250 or 1/2500
'Block' building plans: 1/1000,
1/500 or 1/250
Trench plans: 1/125 or 1/50
Sections: 1/50 or 1/25
Finds drawings: 1/8, 1/4 or 1/2
depending on the size of the objects |
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| 7.0 |
Bibliography |
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| BIAB 1992 |
BIAB user's guide. British and Irish Archaeological
Bibliography. http://www.biab.ac.uk.biabuser.html (accessed 12-12-02) |
| BS 1975 |
Specification: the abbreviation of titles of periodicals: part 2. Word-abbreviation
list. London: British Standards Institution. (BS 4148 part 2 ) |
| Butcher, J 1981 |
Copy-editing: the Cambridge handbook ed 2. Cambridge
U P |
| CBA 1991 |
Signposts for archaeological publication ed 3. York: Council for British
Archaeology |
| Fowler, H W 1965 |
A dictionary of modern English usage ed 2. Oxford U P |
| Gowers, E 1987 |
The complete plain words ed 3. Harmondsworth: Penguin |
| Oxford U P 1967 |
Hart's rules for compositors and readers at the Oxford University Press
ed 37 |
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©
2004 Chester Archaeological Society. Created 17-12-2002; Updated 27-11-2004 |
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